Risk Management and Insurance

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Insurance

Risk Assessment - Staff and Student Travel

This assessment must be completed by all staff, postgraduate/undergraduate students and research associates who will be travelling on University business outwith the UK.

Multiple destinations - If you are travelling to more than one country during your business trip or placement please list each country at the sections labelled ‘Destination 2’, ‘Destination 3’ and ‘Destination 4’, as appropriate.

Fields marked * are required.

Section A: About You
Section B: About Your Trip
Destination 1
Are you entering/leaving by conventional means?
 
If yes please complete the Consulate Letter Request Form at the following link Request a Consulate Letter
Purpose of your trip to Destination 1
If yes, please complete your School Specific Risk Assessment.
Section C: Activities Intended
Please mark any activities below which are intended/expected and give full details. Please refer to the list of hazardous activities. Please refer to the Foreign & Commonwealth Office website and answer the following questions:

Data Protection Act
Some of the information we ask you for may be sensitive personal data, as defined by the Data Protection Act 1998, such as information about health or criminal convictions. The University will not use such sensitive personal data about you or others except for the specific purpose for which you provide it. We will not disclose your information to anyone outside the University except where we have your permission or where we are required or permitted to do so by law.

All Trips
Section D: Safety, Health and Security Guidelines

The Foreign & Commonwealth Office issues regular updates to travel risks internationally and provides travel status information for each country. Visit www.fco.gov.uk and read the travel advice for the country to be visited. The University Travel Policy excludes travel to all areas where the Foreign & Commonwealth Office has advised against all travel and non essential business. If this applies to the country you intend to visit further advice must be sought from the Group Risk Office.

Declaration
I can confirm that I have read and will comply with all the safety, health and security guidelines as provided by the Foreign & Commonwealth Office. I have read and understood the terms and conditions of the University’s travel policy and confirm that I am not travelling against medical advice an have declared in writing any pre-existing medical conditions. I have received all the necessary medical advice, vaccinations / anti malarial medication as recommended by my Doctor/ University Health Service Travel Clinic.
 

British Nationals are required to register with the LOCATE service provided by the Foreign & Commonwealth Office. Non-British Nationals should register with the relevant local consulate on arrival at the destinations.

DATA PROTECTION ACT
Some of the information we ask you for may be sensitive personal data, as defined by the Data Protection Act 1998, such as information about health or criminal convictions. The University will not use such sensitive personal data about you or others except for the specific purpose for which you provide it. We will not disclose your information to anyone outside the University except where we have your permission or where we are required or permitted to do so by law.
Section E: Confirmation from the School/Institute/Section
I confirm that I am travelling as specified above on University business. I have completed and had approved the travel authorisation request form which has been agreed by my Line Manager/ Budget Holder/Supervisor.

Offline completion

Alternatively, complete the appropriate Risk Assessment - Travel form offline:

and return it to the following location:

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Group Risk Office
Estate Services
Heriot-Watt University
Riccarton
Edinburgh EH14 4AS